IGHT Member Forum

Job Title:

Office Administrator

Date:

June 2026

Reports to:

Business Development Manager

Location:

IGHT Office though hybrid home working may be considered

Hours:

Part time, 15 hours per week

Salary:

Real Living Wage

Term:

Fixed term for 1 year

Job Purpose: To provide efficient administration and secretarial duties including personnel management.

Core Responsibilities:

These are the core responsibilities for this role and is not an exhaustive list. The post holder will be required to undertake any other tasks as requested.



Personnel & Policies

• Always answer timeously and politely general enquiries whilst presenting a friendly and warm welcome to the island.
• Keep record of all IGHT group employees holiday requests and absences, providing the Office Manager with accurate payroll data.
• Review and organise training requirements for staff and directors, including preparation of training agreements and personal development plans.
• Organise annual uniform orders.
• Work with the HR Directors to organise annual performance appraisals and review of job descriptions.
• Work with the HR Directors to manage recruitment processes including advertisement and selection.
• Prepare and deliver inductions to all new employees.
• Review and manage the company’s Employee Assistance Programme with Health Assured.
• Create and review company policies including oversight of the Employee Handbook and HR policies.
• Ensure that that Trust’s visions and values are effectively communicated internally and externally.


Company Secretary

• Update and maintain company records including Companies House and OSCR.
• Assist in the preparation and distribution of communications with Trust members such as newsletter and memos.
• Act as the minute taker for all meetings including board meetings, members meetings, and AGMs.
• Act as the Company Secretary for the IGHT group by supporting the board and Chair in board meetings and external communications.
• Manage the Directors email inbox for new correspondence to be presented at monthly board meetings.
• Act as an assistant to the Business Development Manager by responding to emails and enquiries on their behalf.
• Maintain the Trust’s website and socials and assist the Communications Director with information and updates for the Members Forum.

Together with, and at all times,

• Positive engagement with the policies and procedures agreed by the Board
• Constructive and supportive interaction with all Trust employees and members and island residents
• Regular reporting to the Business Development Manager and Trust Board, including contributions to the Board’s Monthly Management Report.